Controlling files is an essential aspect of any business. It’s crucial to organize them in a way that ensures compliance and simplifies workflows. The best document management software will aid in this. It’s also beneficial to have a system that provides users with access to the most current versions of all documents. This helps businesses to avoid confusion with older versions and ensures that their employees are working on the most current version.
In addition to storage for files, the best document management systems also feature image scanning and optical character recognition (OCR). These two functions allow you to turn paper records into digital files that can be easily searched. These functions can save you time and effort. This is because the process of scouring through an actual stack of papers is much slower and more difficult than using an online system.
If you’re seeking a highly customizable document management system, you might want to think about FileHold. This platform comes with a variety of pricing levels that allow users to add or subtract users based on your business’s expansion. It offers a variety of features, including compliance tracking, classifications, eSignatures, and file recovery.
Other features of FileHold include a graphical user interface that is customizable and workflow automation features, and advanced security settings. It is compatible with all operating systems and features numerous integrations. It’s available on a vast array of devices including iOS or Android mobile apps. The platform has been highly praised for its support for customers and training opportunities.